School Policies Overview
The mission of Great Oaks Academy is to cultivate the minds and hearts of our students through a classical, liberal arts education, with instruction that is rigorous, literature-rich, wondrous, and virtuous in a disciplined and engaging environment using the following curriculum:
Admissions and Lottery Policy
Great Oaks Academy allows children residing in Minnesota to attend for their appropriate grade level. Admission is open to all students without regard to ability, race, religion, or any other factors other than the capacity of the program, class, grade level, or building. Great Oaks Academy shall make reasonable accommodations for students with limited English proficiency, special needs and disabilities.
General Guidelines for Enrollment:
(1) Great Oaks Academy shall enroll any eligible pupil who submits a timely application, unless the number of applications exceeds the capacity of the program, class, grade level, or building. In this case, pupils must be accepted by lot.
(2) Once a student is enrolled in the school, the student is considered enrolled in the school until the student formally withdraws or is expelled under the Pupil Fair Dismissal Act.
(3) Kindergarten pupils must be at least five years of age on September 1 of the calendar year in which the school year for which the pupil seeks admission commences, or as a first grade student, unless the pupil is at least six years of age on September 1 of said year.
(1) Great Oaks Academy gives preference to siblings of enrolled pupils and to foster children of the pupil’s parents.
(2) Great Oaks Academy then gives preference to the children of staff before accepting other pupils by lottery.
(3) Great Oaks Academy will not limit admission to pupils on the basis of intellectual ability, measures of achievement or aptitude, or athletic ability and will not establish any criteria or requirements for admission that are inconsistent with this section.
(1) Annual Procedure of Board
- The Board shall establish and publish to the website by October 1st the open enrollment period applicable to the following school year’s admissions as well as the date of the lottery to be held if necessary.
- The Board shall publish on the website by October 1st the enrollment application applicable to the following school year, and any changes to this admissions and lottery policy.
- The Board shall establish and publish to the website by February 1st the available capacity by grade applicable to the following school year as well as a minimum capacity necessary to fulfill the financial obligations of each grade. The available capacity by grade will be established as a set number for each grade.
(2) Application Processing: One application must be submitted for each student. Each enrollment application received is date-stamped for record keeping. There is no application or waiting list carryover from year to year. Applicants must submit a new application during each open enrollment period (once a year).
(3) Admission for Applications Received During Open Enrollment: All applications received during the open enrollment period are automatically admitted unless more applications are received than the available capacity established by the Board for the applicable grade(s). In this situation, siblings of currently enrolled students and children of staff employed at the school are admitted and all other submitted applications for such grade(s) are placed in the lottery.
(5) General Lottery: If the number of applications received during the open enrollment period exceeds available capacity established by the Board for any grade (and after siblings of enrolled students who submitted timely applications are already admitted, and after all children of staff employed at the school who submitted a timely application are already admitted), the school conducts a general lottery.
- Students will be placed first in the highest grade serviced by the school for the following school year followed consecutively, in descending order, by all other grades.
- All applications for each such grade(s) (excluding applications from siblings and foster siblings of already enrolled students and children of staff employed at the school) received before the expiration of the open enrollment period are included in the general lottery.
- Students are admitted to the school in the order in which they are drawn in the lottery, as long as there is available capacity as determined by the Board for the applicable grade(s).
- If all available capacity in any grade is filled, the lottery continues and establishes the general waiting list for each such grade in the order drawn, until all applications are drawn.
- If a student is admitted through the general lottery and that student has one or more siblings or foster siblings in other grades also subject to a lottery, those siblings and foster siblings are automatically given preference.
- If there are more siblings, foster siblings and staff children than available spots in a given grade, separate lotteries will be held for these categories before the general lottery is held.
(6) Admission for Applications Received Outside of Open Enrollment:
- A student who submits an application outside of the open enrollment period is automatically admitted as long as there is available capacity in the applicable grade as established by the Board in the order received.
- Siblings, foster siblings, and children of staff applications received after the close of the Open Enrollment Period will receive preference provided there are available seats after all applications submitted by the close of the open enrollment period have been accepted.
(7) Parent/guardian notification of enrollment
- Parents or guardians will be given notification of enrollment or waitlist status within ten days of the lottery by email and mail.
- Students who decline will be removed from enrollment.
- A failure to respond to the offer of enrollment within 10 days, as stated in the offer letter, constitutes a decline and the student will be removed from enrollment.
- It is the responsibility of parents/guardians of students to keep Great Oaks Academy informed of current contact information.
(7) Great Oaks conducts all lotteries through a method of computerized random selection
(8) Great Oaks shall not distribute any services or goods of value to students, parents, or guardians as an inducement, term, or condition of enrolling a student in a charter school.
Bidding and Procurement Policy
General Statement of Policy
The purpose of this policy is to establish procedures for carrying out purchasing, procurement and contracting functions of Great Oaks Academy as a Minnesota federal Charter Schools Program (CSP) subgrantee, and to provide efficient management of public monies and ensure compliance with all applicable state and federal laws, including requirements when using federal funds to make purchases under Minnesota’s CSP. It is the policy of Great Oaks Academy’s Board of Directors to utilize resources to the greatest benefit of our students’ education, and to establish procedures for all expenditures made with charter school funds to ensure efficiency, economy, legal compliance, internal control, ethical behavior by all staff members, and fairness in dealing with vendors.
Credit Card Usage Policy
General Statement of Policy
The Board of Directors of Great Oaks Academy recognizes that the Executive Director is approved to receive credit cards in the school’s name. Also, at their discretion only, a vendor credit card account may be established when necessary for purchasing with vendors. The purpose of this policy is to establish procedures governing the appropriate use of credit cards issued in the name of Great Oaks Academy.
Conflict of Interest Policy
General Statement of Policy
It is the policy of Great Oaks Academy’s Board of Directors to conform to statutory conflict of interest laws and act in a manner that will avoid any conflict of interest or the appearance thereof pursuant to Minn. Stat. § 124E.14. The purpose of this policy is to ensure that all board members engage in charter school business activities in a fashion designed to avoid any conflict of interest or the appearance of impropriety. Great Oaks Academy will also comply with federal statutes regarding conflict of interest and federal grant administration as described in its Bidding and Procurement for Federal Charter School Program Grant Fund Policy.
A conflict of interest can generally be described as a situation in which a Board Member’s loyalty is, or may appear to be, divided between self-interest and the interests of a third-party and the interests of Great Oaks Academy.
Great Oaks Academy Non-Discrimination Policy
Great Oaks Academy does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, enrollment of families and students, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our school, including all students, parents, staff, clients, volunteers, subcontractors, vendors, and anyone else connected to or within our community.
Great Oaks Academy is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity or gender expression.
Religious Accommodation Policy
GENERAL STATEMENT OF POLICY
- Great Oaks Academy shall neither promote nor disparage any religious belief or non-belief.
- Great Oaks Academy recognizes that religion has had and continues to have a significant role in the social, cultural, political, and historical development of civilization and believes that including the role of religion in the development of humanity is essential to the curriculum. However, Great Oaks Academy will not endorse or celebrate any particular religion above or to the exclusion of any other.
- Great Oaks Academy supports the inclusion of religious music, art, drama, and literature in the curriculum and in school activities provided it is intrinsic to the learning experience and is presented in an objective manner.
- The Director shall have the responsibility of ensuring that the study of religious materials, customs, beliefs, and holidays in Great Oaks Academy complies with this policy.
GENERAL STATEMENT OF POLICY
The board of directors has established this school uniform policy in order to: (1) focus on academics over fashion, (2) instill a positive learning environment, (3) promote equity among students, and (4) reduce the cost of student clothing. Adherence to the policy is a joint responsibility between the student and the student’s parent(s) or guardian(s).
Student Discipline Policy
GENERAL STATEMENT OF POLICY
The purpose of this policy is to ensure that students are aware of and comply with the Great Oaks Academy School/District’s expectations for student conduct. Such compliance will enhance the Great Oaks Academy School/District’s ability to maintain discipline and ensure that there is no interference with the educational process. The Great Oaks Academy School/District will take appropriate disciplinary action when students fail to adhere to the Code of Student Conduct established by this policy.